Many Indian homeowners do not have a clear idea of which property documents they should have, where they are, or whether they are complete. This checklist helps you audit your property documentation and identify gaps.
Legal Documents
- ▸Sale deed (original or certified copy)
- ▸Encumbrance Certificate (EC) — updated annually
- ▸Patta (land ownership record)
- ▸Chitta (land classification document)
- ▸Survey settlement register extract
- ▸Property tax receipts (last 5 years at minimum)
Discuss Your Project
Tell us about your project and we'll be in touch.
Approval Documents
- ▸Plan approval / building permit from local body
- ▸Completion certificate / occupancy certificate (if applicable)
- ▸TNEB electricity connection approval
- ▸CMWSSB water connection approval
Construction Records (For Owner-Built Properties)
- ▸Original architectural drawings
- ▸Structural drawings
- ▸BOQ (Bill of Quantities)
- ▸Construction contract
- ▸SBC lab test report
- ▸Concrete cube test records
- ▸Structural warranty certificate
- ▸Material invoices for major items
Maintenance Records
- ▸Annual maintenance service records
- ▸Waterproofing repair records
- ▸Electrical repair records
- ▸Plumbing repair records
- ▸Any structural repair with engineer certification
FAQs
What is an Encumbrance Certificate (EC)?
An EC is an official certificate confirming that a property has no registered financial or legal encumbrances (mortgages, disputes) for the period specified. Get an EC from the Sub-Registrar's office for at least 13 years before selling or buying.
What if I have lost my original sale deed?
You can apply for a certified copy of the registered document from the Sub-Registrar's office where the original was registered. Your property lawyer can assist with this process.
Explore Buildogram Marketplace
Need expert guidance?
Talk to our structural engineers for project-specific advice.